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UniQ Privacy Statement
We value your privacy and are committed to protecting it.
This privacy statement outlines how we handle and process personal data, as well as the purposes for which it is processed.
Privacy Notice for Events
Published On: June 2023
UniQ runs various events, seminars and conferences from time to time to update, educate and provoke discussion amongst its clients, potential clients and industry bodies (“Events”). This privacy notice provides you with information about how UniQ uses your personal data when you register for and attend an Event run, hosted by UniQ and their partners, afflilates, principal and / or partners.
How does this privacy notice relate to other privacy notices?
This privacy notice explains how we use your personal data in relation to your interest in, or attendance at, an Event run by UniQ.
Registering for an Event
If you wish to attend one of our Events, please RSVP by responding to us using the contact details provided on the Event invite.
What personal data will be processed?
If you register and consent to share your information with us, UniQ will receive the following information:
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Your first and last name, email, contact details, and any company information you’ve chosen to include in the registration form;
If you register for an Event with Mindshare directly, the information you provide us will include:
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Your First & Last Name, Email Address, Contact Number;
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Your Company Name, Designation, Job Title;
UniQ may photograph and film the Event which will be used to market our services and to promote future events. UniQ will therefore process your image. You will be notified if we intend to photograph/film an Event, for example, in the invitation and on signs at the entrance to the Event. If you do not wish to be photographed or filmed at an Event, please contact us.
Records of communications sent to you by UniQ or that we receive from you in relation to an Event you will attend/have attended.
What is the purpose of processing?
UniQ will process your personal data for the following purposes:
To reserve a place for you at the event(s) you requested to attend;
To provide you with information about the event(s) for which you have registered, such as event updates, and possible changes, cancellation or similar information;
For general administration and organisation of our events, for example to contact you with information about an event or conference that you’re exhibiting at, or attending as we need to use your details for planning and logistics, to provide you customer service in relation to the event, and general administration of your attendance at the event.
To fulfil and monitor our legal responsibilities, for example, under public safety legislation;
In accordance with your preferences, to communicate with you about other events, news, and services we provide (for example online webinars, Huddle events);
To ask you for your feedback or review after an Event you have attended;
To pass on your contact details to our logistics partners to enhance your experience at an Event you have signed up to exhibit or sponsor at;
To assess the activity of our attendees at our Events.
To create a delegate list (which will include your name and company (not email or telephone number), which will be shared with an Exhibitor or Sponsor at the Event.
To film and photograph the Event which will be used to market our services and to promote future events on our website, social media channels and in marketing materials. You will be notified if we intend to photograph/film an Event, for example, in the invitation and on signs at the entrance to the Event.
To improve our services, marketing, customer relationships and experiences; and
To plan better future events and attendee experience.
What is the legal basis of the processing?
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
To perform the contract we are about to enter into or have entered into with you.
For our legitimate interests (for example, in order to manage and develop our business, study how customers use our products/services, to develop them, grow our business, and inform our marketing strategy).
Where we need to comply with a legal obligation.
Generally, we do not rely on consent as a legal basis for processing your personal data, although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.
To the extent that you may provide us with personal data about yourself that is sensitive, for example relating to any disability, allergies, or other dietary requirements that you have, we will process this information with your explicit consent, or if it is necessary:
For the establishment, exercise or defence of legal claims;
Very occasionally, when it is needed to protect your or another person’s vital interests and you are not capable of giving your consent (for example, in an emergency).
Who will your personal data be shared with?
Within UniQ, your personal data is shared only with those departments and staff who need access for the processing purposes set out above.
We may share some of the information with external organisations providing services for the Event you are attending, in particular we may share your information (including dietary requirements) with catering service if you are attending an Event where catering is offered. The information shared will only be used to provide the service required and will not be retained by these external organisations after the Event is concluded.
How long is your personal data kept?
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
If you consent to stay in touch with us, or subscribe to our newsletter, essential information to communicate with you will be kept until you withdraw your consent or unsubscribe to specific communication as explained in our Privacy Notice.
Third Party Apps
UniQ works with third party event app providers, such as video conferencing platforms such as Microsoft Teams, allowing you to view details of the Event, and recorded sessions. Please note that third-party apps or services are not owned or managed by UniQ. Please refer to the relevant App’s and Platform’s Terms and Conditions and Privacy Policy before downloading the app and/or using the Service or Platform. UniQ does not accept any responsibility or liability for third party policies or your use of a third-party app, platform or service.
For further details, please see:
Microsoft Teams Terms of Use
https://www.microsoft.com/en-us/legal/intellectualproperty/copyright/default
Microsoft Teams Privacy & Cookies